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Welcome to the show notes for Episode 169 of the OT Schoolhouse Podcast.
Do you ever feel like daily notes are just another task on your never-ending to-do list? In this episode, we’re diving into the world of note writing in school-based OT with Jason Gonzalez, OTR/L, co-founder of Double Time Docs. We’ll unpack the purpose of documentation, discuss strategies to make it more efficient and explore how technology can simplify your workflow. Whether you're a seasoned OT or new to school-based practice, this conversation will help you streamline your notes and spend more time doing what you love—helping students thrive!
Listen now to learn the following objectives:
Learners will identify the essential components of effective school-based OT documentation and its role in student progress.
Learners will understand common challenges in note writing and how to streamline documentation without sacrificing quality.
Learners will apply strategies for efficient documentation, including using digital tools like Double Time Docs to track progress and inform interventions.
Guests Bio
Jason Gonzalez, OTR/L graduated from The Ohio State University in 2001 and has worked in pediatrics ever since. He specializes in evaluations and documentation with experience across multiple school districts nationwide. In 2017, he co-founded Double Time Docs, a platform designed to streamline occupational therapy evaluations. Most recently, he launched a new note-taking software to help school-based OTs simplify daily documentation and track student progress more efficiently.
Quotes
“It's considered best stand, best practice if you keep daily notes on your sessions, and to keep track of data, see how the kids are progressing or regressing, see what you need to change for the next, upcoming IEPs or how to take that data and do your progress reports, which is are required. Pretty much every school district I've worked in requires at least a progress note. Most of them require daily notes.”
-Jason Gonzalez, OTR/L
“Graphs really speak well to parents and others on the IEP team. So if you've got a graph that shows goal number 1, writing out the student's name, or whether it's, attending to a specific task for five minutes… all of that can be put onto a graph, and it speaks a lot.”
-Jayson Davies, M.A, OTR/L
When you have high caseloads, it's hard to memorize everybody's goals. It's hard to carry around, like, 15 binders, especially if you go to different schools…So, it's a good way to keep track instead of trying to memorize everything.
-Jason Gonzalez, OTR/L
Resources
👉Double Time Docs Website: DoubleTimeDocs.com
This is where listeners can go to learn more about Double Time Docs and their services for evaluations and daily session notes.
Jason's Email for Double Time Docs: jason@doubletimedocs.com
Jason Gonzalez provided his email for any questions related to Double Time Docs.
Discount Code for Double Time Docs: OTSH20
This code grants users 20% off their first charge at Double Time Docs.
Episode Transcript
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